![]() By default it's limited to the presenters (see Presenter or attendee? and once again make sure you've chosen the proper option). If you want people to be able to download the presentation you can allow everyone to download it. Remember that it takes some time to upload the file especially if it contains many slides. This will upload the presentation to Skype for Business server and it won't rely on your network connectivity. ![]() If you plan to share PowerPoint presentation, make sure to use Share PowerPoint Files option instead of desktop sharing. During the meeting PowerPoint presentation You can also check which setting is recommended for your scenario on Microsoft KB article. IM (chat) is usually useful to confirm that people are able to hear you and can see the presentation. Note: people who joined via phone will still be able to unmute themselves. They won't be able to speak until the audience is unmuted (see participant actions to learn how to do this). Therefore, all the participants who join the meeting will be muted by default. I recommend choosing Mute all attendees and Block attendees' video. The alternate option would be to choose the presenters upfront (the option People I choose lets you to add anyone you want to the list of presenters) I recommend Only me, the meeting organizer (provided that you are sure you join the meeting). It's crucial to choose the appropriate option here. The second one Announce when people enter or leave is usually not recommended for large meetings (imagine 200 people entering and each of them being announced) Callers get in directly allows people who call in with a phone to be connected automatically. I recommend setting this to Anyone (no restrictions) to not have to approve each user entering the meeting. You can select who will have to wait until presenter allows them to enter the meeting. These people don't have to wait in the lobby Presenter, in contrary to attendee is able to do anything with the meeting (share audio and video, present desktop, mute and remove participants and even end the meeting).Īn attendee can only hear, chat and talk, nothing else.ĭuring the meeting, any presenter is able to make another attendee a presenter by right-clicking the attendee and choosing Make a presenter option: Here's the list of options available for Skype for Business meeting with the suggested configuration: Presenter or attendee?īefore going further it's important to understand the difference beetween the presenter and an attendee. To change the meeting options, you need to go to 'Meeting Options' on the ribbon: Any changes performed later might not reflect immediately! ![]() It is important to set the settings during the initial planning. When someone accepts the meeting you, as an organizer, won't receive the responses but also won't be able to track who accepted the meeting. The invitees will see the information that the organizer hasn't requested the response for the invitation. For big meetings it's usually good to unmark the option and avoid reply flood (if you really need it, you can create a rule in Outlook to redirect the replies to a folder). On 'Meeting' ribbon in your Outlook you can specify whether you want to receive all the responses to your mailbox. When you create the meeting, there are some useful options which could make your life easier (and in the same time, make you look more professional): Response options
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